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Kids’ party planning

Planning on throwing a kids party and getting flashbacks to your wedding? It doesn't have to be that stressful.

We spoke to party planner Hetal Thrannee from Ruby and Fi and got her expert tips on where to start to make your kids party rock. Let’s get this party started!

Over to you Hetal…

Secure a date/time
Don’t just pencil it in! Get yer diary out and consider every single possible thing – does it date fall on a bank holiday weekend, does it clash with someone else’s big day? If it does, this will significantly affect your guest list. Also think about the ‘best’ time to hold the event – usually anytime between 1pm and 5pm works best.

Research research and research your venue
Don’t commit to one venue without checking out a few different ones. Most venues have a social media page which is a good way to where see pictures and hire charges. There’s also lots to consider i.e some village hall venues will only be open for few hours in the morning or have regular group bookings. Venue hunting can be very time consuming process so prepare yourself and think about everything – the distance to the venue, is there parking on site? does the venue have stairs or a lift, what are the wash room facilities like?

TIP: Use Facebook to ask friends, family and local parent groups about venues you may not be too familiar with.

Get budget savvy
All parties, no matter what kind of party spirals out of control when it comes to cost. So set yourself a budget – even if it’s a rough idea – I live my life this way and trust me, it makes things a lot easier and it will help you breakdown the costs for the day.

TIP: If you don’t like using spreadsheets (not me!) then there’s lots of Apps you can use to do the hard work instead which are also handy when putting together guest lists. Try Pro Party Planner and YNAB (You Need a Budget). Genius!

Avoid any guest list drama
Unless you’re planning a birthday for one of the Kardashian kids – this shouldn’t be too scary. A key rule is to keep things simple; start by writing a list of family you would like to invite and then depending on the age of your kid, think about their friends. Remember, this is their party not yours, so perhaps forget about inviting the fun couple you met on holiday last year and think about who your kids would like to have there.

Think theme
This is when the fun starts – the problem lies with what to run with! If you child is old enough ask what theme they want? What do they like? Narrow it down to a few, then ask them to pick one. Keep them involved with the planning and they’ll love you for it. If it’s a tween, perhaps just stick to a simple colour scheme. Once the theme has been decided, it will be much easier to pick a design for your cake, invitations, decorations, party bags, entertainment and more.

A good party takes at least 2-3 months of organising so get planning early to avoid the last minute panic.

Ruby and Fi, Events with Style

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